In 2010 the founder of the Wines to Whales Mountain Bike (MTB) Race, Johan Kriegler, approached Helderberg Sunrise Rotary Club for assistance. The services required of Rotary was for marshalling, manning watering points and transferring vehicles on behalf of the cyclists.
In collaboration with the Rotary clubs in the district closest to the MTB trail, HSRC saw the opportunity to embark on this project as a service to the community.
As the event grew to what it is today HSR opted to only provide the vehicle transfer service and for other service organizations to participate in the other areas.
Why this project and what are the objectives?
The vehicle transfer service for the cyclists for the Wine2 Whales mountain bike race, sponsored by First National Bank, is the major annual fundraising event for HSRC.
The objectives of the project are to:
- Generate Income for charity primarily used for:
- o Exclusively funding only those charities agreed by HSRC annually
- o Sharing income with participating service organizations for their services
- o Participating service organizations have to use such funds exclusively to fund their charities
- Paying a specified amount to the Mountain Bike Development Society as agreed annually
- Building comradery and friendships in and about HSRC
What is Wine to Whales Vehicle Transfer About?
This event started in 2009 as a 3 day weekend event from Lourensford to Onrus known as the Adventure ride. HSRC got involved for the first year in 2010 including marshalling and water point services.
In 2011 the race grew to a two weekend, 3 day each event and the next year 2011 to include a 3 weekday ride in between. This added the Race and Ride events respectively. Rotary’s involvement grew accordingly and the marshalling and water point services were released to other organisations .
Rotary’s involvement is in transferring the cyclist’s motor cars from their departure point to the stage end point for the day. Cyclists register on line for this service and Rotary provides the service of transferring the vehicles for a fee. This involves a number of processes for Rotary to provide the service, i.e.
- Registration of vehicle transfers for cyclists (own or rented vehicles)
- Collecting payment and paying service providers
- Sourcing drivers (first Rotarians, family and friends, service organizations and churches)
- Arranging shuttle vehicles for the drivers from delivery point to collection point
- Arranging logistics for booking in and out of vehicles at start and end points per day
- Getting copies of the drivers license of drivers prepared to drive rental vehicles
- Promoting HSRC and Rotary International as a service organization of standing
- Interaction with Rotary clubs in the district where possible
Today, this particular MTB cycle race comprises 3 races over 3 stages (one per day) over a 9 day period summarized as follows: